Many couples choose outdoor weddings because they give them the chance to say their vows in front of breathtaking scenery. However, they also present a distinct set of challenges and considerations, underscoring the importance of collaborating with a wedding planner skilled in outdoor wedding planning.
Here are four ways that wedding planners can help plan outdoor weddings:
- Weather Contingency Plans: Being ready for erratic weather is one of the most important parts of organizing outdoor weddings. A wedding planner can help create backup plans that include renting heaters or fans based on the season, obtaining tents or inside backup locations, and efficiently informing vendors and guests of any weather-related adjustments.
- Rules and Permits: In addition to frequently requiring permits, outdoor venues may also be subject to specific rules pertaining to parking, noise, and other practical issues. A wedding planner can take care of all the paperwork and make sure the event conforms with all local laws, saving you from last-minute surprises or problems.
- Logistics and Setup: Planning outdoor weddings can include a lot of details, from seating and decor to vendor deliveries and setup. A wedding planner can handle the details, including ensuring the timeline stays on track, addressing floor plan issues, and supervising setup and teardown while you and your spouse-to-be enjoy your friends and family.
- Integrating Theme and Decor: It takes careful preparation and close attention to detail to incorporate theme and décor elements into an outdoor setting. Your wedding planner can provide imaginative suggestions for decor that goes well with the natural environment, locate rental items like arbors or arches, and work with florists and other vendors to ensure every detail is considered.